JPA Contracts

How to Leverage and Renew  Purchase Agreements

HOW TO LEVERAGE A CONTRACT

  • Shortly after your acceptance as an Associate Member you will be given login information to view documentation available only to members.
     
  • You may view current contracts . 
    Each vendor will have:
    • A Master Agreement between the vendor and Ed Tech JPA .
    • A California Student Data Privacy Agreement between the vendor and Ed Tech JPA.  
    • A Purchase Agreement between the vendor and Associate Members who elect to do business with that vendor.
      *This will need to be completed by the vendor and Associate Member to establish a valid contract.
       
  • Conduct your own due diligence to determine the vendor best suited for your needs.  Score each vendor, using price as the highest qualifying factor.
    A sample scoring sheet is available HERE for your convenience.  Each member is encouraged use their own internal scoring process/documents.
     
  • Contact your selected vendor directly to finalize order information and establish an implementation plan with the selected vendor.  Attach documentation to the Purchase Agreement as Exhibit A.
     
  • Obtain approval from your governing board (if needed) and finalize the Purchase Agreement.  
    A sample board document is available HERE for your convenience. 
                *This will need to be customized to meet the requirements of your board.
    • Issue payment directly to the vendor. 
    • All order fulfillment will be directly between vendor and Associate Member.

HOW TO RENEW A CONTRACT

JPA Purchase Agreements may be extended as agreed by the Vendor and Associate Member.  When renewing an agreement please:

  • Confirm that the Master Agreement is currently in effect.
    • Members may extend Purchase Agreements beyond the current term of the Master Agreement, but all JPA agreements must start during a current Master Agreement term.
  •  Sign an Amendment with the Vendor to extend the agreement.
    • A sample Amendment form is provided for your convenience HERE
  • Obtain a Quote from the Vendor for the new term and attach it as Exhibit A to the Amendment.
  • Check to see if your Data Privacy Agreement is current.
    • If your Data Privacy Agreement is not current, obtain the current Data Privacy Agreement and include it with the Amendment when obtaining approval and signatures.
  • Obtain any necessary approvals, such as board approval, and obtain signature from an authorized signor.  
    • If board approval is required, a sample agenda item is provided for your convenience HERE.  Each board has its own requirements, and this template is provided as a starting point for those who want assistance drafting an agenda item.  


Available Agreements

Awarded vendors have met Ed Tech JPA's minimum essential requirements for the modules indicated with a "Yes".   A failure in a section means that the vendor did not fully qualify for all essential requirements defined in that section of the RFP.  Vendors may offer products and services that meet other qualifications.  Members should refer to the RFP and contact the vendor for more information.It is the Member's responsibility to ensure that all vendors meet its unique requirements.  Member should review RFP Proposals, Clarifying Questions and other documentation available for each vendor.  Please log in to view additional documentation specific to each vendor.   Be sure to conduct due diligence to ensure that your organization selects the vendor best suited to its needs.  A sample Scoring Sheet is available HERE.  

The use of federal funding may result in additional procurement requirements.  Please check with your general counsel to ensure that you are meeting all necessary requirements.

RFP and contract documents are proprietary and are available only to Ed Tech JPA members.  They should not be shared with anyone outside of your organization.

ASSESSMENT PLATFORM

Vendor

General/User Experience

Assessment and Items Collaboration Data and Reports
Edcite, Inc.  Yes Yes Yes Yes
Snapwiz, Ind. dba Edulastic  Yes Yes Yes Yes
Illuminate Education, Inc. Yes Yes Yes Yes
Instructure, Inc. Yes Yes Yes Yes
NCS Pearson, Inc. Yes Yes Yes Yes
Mentoring Minds, L.P. Yes Yes Yes Yes

Procurement documents can be viewed here

 CLASSROOM MANAGEMENT AND STUDENT ONLINE SAFETY SYSTEM

Vendor

Administration/
General

Classroom Management Filtering At-Home Features Other
Amplified IT, LLC for Liminix, Inc. dba GoGuardian product Yes Yes Yes Yes Yes
Blocksi Inc Yes Yes Yes Yes Yes
Netop Tech Inc No Yes No No No
Securly, Inc. Yes Yes Yes Yes Yes

Procurement documents can be viewed here

COLLEGE AND CAREER PLANNING PLATFORM

Vendor

General

College Planning Career Planning Academic Planning Personal/Social Growth Tools Assessments Data and Reports Communication
MajorClarity, Inc. Yes Yes Yes Yes Yes Yes Yes Yes
Naviance, Inc. Yes Yes Yes Yes Yes Yes Yes Yes
SchooLinks, Inc Yes Yes Yes Yes Yes Yes Yes Yes
XAP Corporation Yes Yes Yes Yes Yes Yes Yes Yes
Xello Inc. Yes Yes Yes Yes Yes Yes Yes No

 

Procurement documents can be viewed HERE .

EDUCATIONAL INTELLIGENCE AND ANALYTICS SOLUTION

Vendor

General/User Experience

Extract Transfer and Load Data Model Traditional Reporting Business Intelligence Advanced Analytics/Artificial Intelligence Intervention Management Other Required Modules (NOT required) Other Available Components (NOT required)
DecisionEd Group, Inc Yes Yes Yes Yes Yes Yes Yes No Yes
Innive Inc Yes Yes Yes Yes Yes Yes Yes Yes Yes
Instructure, Inc. (Certica) Yes Yes Yes Yes Yes Yes Yes Yes Yes
Mentoring Minds, L.P. Yes Yes Yes Yes Yes Yes Yes No Yes
PowerSchool Group, LLC Yes Yes Yes Yes Yes Yes Yes Yes Yes
Renaissance Learning Inc. Yes Yes Yes Yes Yes No Yes No No
Scantron Corporation Yes Yes Yes Yes Yes Yes Yes Yes Yes

Procurement documents can be viewed HERE .

ELECTRONIC DOCUMENT ROUTING SOLUTION

Vendor

User Experience/
Interface

Form Capture and Processing Form Searching Workflow Mobile Access

Security

Form Distribution and Delivery Web-Based Forms Scalability
Companion Data Services, LLC dba docfinity Yes Yes Yes Yes Yes Yes Yes Yes Yes
Emics, Inc dba Informed K12 Yes Yes Yes Yes Yes Yes Yes Yes Yes

Procurement documents can be viewed here. 

HELP DESK SYSTEM

Vendor

General

Ticketing Workflow Automation Knowledgebase Reporting Inventory Additional Features (NOT required)
Hayes Software Systems Yes Yes Yes No Yes Yes Yes
TeamDynamix Solutions LLC Yes Yes Yes Yes Yes Yes Yes

Procurement documents can be viewed here.  

IDENTITY Management SOLUTION

Vendor

General

Account Lifecycle Management Password Management and User Self-Service Role-Based Access Control (Groups) Single Sign-On
Avatier, Inc. Yes Yes Yes Yes Yes
ClassLink, Inc. Yes Yes Yes Yes Yes
Identity Automation LP Yes Yes Yes Yes Yes
SHI International Corp. (Okta) Yes Yes Yes Yes Yes
TechDemocracy LLC Yes Yes Yes Yes Yes

Procurement documents can be viewed here. 

Learning Management Platform

Vendor User Experience Communication Collaboration Assessments Data and Reports

Mobile Functionality

Content Authoring Course Management Gradebook
Gabbart Enterprises LLC dba Gabbart Communications Yes Yes Yes Yes Yes Yes Yes Yes Yes
Instructure, Inc. dba Canvas Yes Yes Yes Yes Yes Yes Yes Yes Yes
MGRM Pinnacle Inc. Yes Yes Yes Yes Yes Yes Yes Yes Yes
Powerschool Group, LLC Yes Yes Yes Yes Yes Yes Yes Yes Yes

Procurement documents can be viewed here. 

MEDIA REPOSITORY SOLUTION

Vendor

User/General

Management Features Organization and Analytics Sharing Media Reporting Mobile Device Accessibility
Kaltura, Inc Yes Yes Yes Yes Yes Yes Yes Yes
Learning Explorer LLC Yes Yes Yes Yes Yes* Yes Yes Yes*

*Pending integrations scheduled for December 2020.

Procurement documents can be viewed here. 

MOBILE DEVICE MANAGEMENT

Vendor

Apple iOS Device Management

Apple MacOS Device Management
JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the Jamf Pro Product Yes Yes
JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the  Jamf School Product Yes Yes

Procurement documents can be viewed here. 

Notification System Platform




Vendor School Admin to Families Teachers to Families Community Messaging Two-Way Communication Mobile App

Tipline/
Hotline

Contact Management Reporting
Aeries Software Inc., dba Eagle Software  Yes Yes Yes Yes Yes No Yes Yes
Intrado Interactive Services Corporation Yes Yes Yes Yes Yes Yes Yes Yes

Procurement documents can be viewed here. 

Nutrition management solution platform

Vendor Point of Sale Application Processing Parent Portal Inventory Management Procurement Production Menu Planner Distribution Catering Reporting
Cybersoft Technologies, Inc. dba PrimeroEdge Yes Yes Yes Yes Yes Yes Yes Yes Yes No
EMS Linq Inc (formerly Titan School Solutions, Inc.) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Water Walkers Inc dba Health-e Pro No No No No No No Yes No No No

Procurement documents can be viewed here. 

Social AND EMOTIONAL lEARNING aSSESSMENT sYSTEM

Vendor

Assessment

Assessment Results and Reports Integrations and Data Analytics Response and Intervention
Aperture Education, LLC. Yes Yes Yes Yes
Achilles Bardos dba Edumetrisis Yes Yes Yes No
Illuminate Education, Inc. Yes Yes Yes No
Kelvin Education, Inc. Yes Yes Yes Yes
ACT Inc. (Mosaic) Yes Yes Yes Yes
Panorama Education, Inc. Yes Yes Yes Yes
NCS Pearson, Inc. Yes Yes Yes Yes
Project Wayfinder Inc. Yes Yes Yes Yes
Let's Chat Productions, LLC dba Respectful Ways Yes Yes Yes Yes
Rethink Autism, Inc. Yes Yes Yes Yes
Teachercentric, Inc. dba Satchel Pulse Yes Yes Yes Yes

Procurement documents can be viewed here.

We had a large response to this RFP, including emerging companies and well as robust, established companies. Awarded vendors meet minimum criteria for award, but offer a wide variety of solutions and services. Please be sure to look closely at the functionality and usability section when scoring awards.

STUDENT INFORMATION SYSTEM

Vendor

General

Attendance Census Staff Enrollment Reports, Queries & Searches Scheduling Behavior Health Testing & Assessment Data Management Platform Special Education Teacher Access Parent & Student Access English Language Learners
Aeries Software, Inc., dba Eagle Software  Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Edupoint Educational Systems, LLC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Follett School Solutions, Inc Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Procurement documents can be viewed here. 

web design & hosting

Vendor Developer & Hosting - General Hosting - Performance & Reliability  Developer & Hosting - Upgrades & Maintenance Developer - Data & Interoperability  Developer & Hosting - Security Developer & Hosting - Additional Technical Requirements  Developer - Accessibility  Developer - Design & Layout  Developer - Content Management  Developer - User Management  Developer - Reporting Features  Hosting - General  Hosting - Management Features  Hosting - Reporting Learning Management System  Notification/Communications System
360BC Group Inc dba 360Civic Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Apptegy, Inc. Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Blackboard Inc Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Diverse Network Associates, Inc. dba CatapultK12 Yes Yes Yes Yes Yes Yes Yes  Yes Yes Yes Yes Yes No Yes No Yes
Educational Networks, Inc Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No Yes
Active Internet Technologies, LLC dba FinalSite Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes
Image X Media Inc. Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No No No
Intrado Interactive Services Corporation Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No No
KWALL LLC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes
Pantheon Systems Inc. Yes Yes Yes No Yes No No No No No No Yes Yes Yes No No
SchoolPointe, Inc. Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes
Soprisapps, LLC dba SchoolBlocks.com Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes

Procurement documents can be viewed HERE.

 

Click Here if you would like to recommend a Procurement.