JPA Contracts

How to Leverage and Renew  Purchase Agreements

how to leverage a contract

Shortly after your acceptance as an Associate Member you will be given login information to view documentation available only to members.

View current contracts 


Each vendor will have:

  • A Master Agreement between the vendor and Ed Tech JPA .
  • A  Student Data Privacy Agreement between the vendor and Ed Tech JPA.  
  • A Purchase Agreement between the vendor and Members who elect to do business with that vendor.
    *This will need to be completed by the vendor and  Member to establish a valid contract.

Evaluate Vendors

Conduct your own due diligence to determine the vendor best suited for your unique needs.  Score each vendor, using price as the highest weighted factor.
SAMPLE SCORING SHEET is available  for your convenience.  Each member is encouraged use their own internal scoring process/documents.

Obtain a Quote and Vendor Signatures

Contact your selected vendor directly to finalize order information, and establish an implementation plan, obtain a quote and signatures on the Purchase Agreement.  Attached the Quote to the Purchase Agreement as Exhibit A.

Obtain Approvals and Internal Signatures

Obtain any necessary approvals, such as board approval, and obtain signature from an authorized signor.   
A SAMPLE BOARD AGENDA ITEM  is available  for your convenience. 
            *This will need to be customized to meet the requirements of your board.

Payment Processing

Issue payment directly to the vendor. 
All order fulfillment will be directly between vendor and purchasing Member.

CHECKLIST is also available for your convenience.  If you would like additional information about how to leverage an Ed Tech JPA agreement please view the

Ed Tech JPA Purchasing Webinar or view the Ed Tech JPA How To Purchase document.

How to renew a contract

Ed Tech JPA Purchase Agreements may be extended as agreed by the Vendor and Member.  When renewing an agreement please:

Verify Status of the Agreement

Confirm that the Master Agreement is currently in effect.

Confirm that the Data Privacy Agreement is currently in effect. 

Members may extend Purchase Agreements beyond the current term of the Master Agreement, but all JPA agreements must start during a current Master Agreement term.

Obtain a Quote and Vendor Signatures

Obtain a Quote from the Vendor for the new term and attach it as Exhibit A to the Amendment.

Obtain an Amendment with the Vendor's signature to extend the agreement.

A SAMPLE AMENDMENT  is provided for your convenience.

If your Data Privacy Agreement is not current, obtain the current Data Privacy Agreement and include it with the Amendment when obtaining approval and signatures.

Obtain Approvals and Internal Signatures

Obtain any necessary approvals, such as board approval, and obtain signature from an authorized signor.  

A SAMPLE BOARD AGENDA ITEM  is provided for your convenience. 
*This will need to be customized to meet the requirements of your board. 

Payment Processing

Issue payment directly to the vendor. 
All order fulfillment will be directly between vendor and purchasing Member.

Available Agreements

Awarded vendors have met Ed Tech JPA's minimum essential requirements for the modules indicated with a "Yes".   A failure in a section means that the vendor did not fully qualify for all essential requirements defined in that section of the RFP.  Vendors may offer products and services that meet other qualifications.  Members should refer to the RFP and contact the vendor for more information.It is the Member's responsibility to ensure that all vendors meet its unique requirements.  Member should review RFP Proposals, Clarifying Questions and other documentation available for each vendor.  Please log in to view additional documentation specific to each vendor.   Be sure to conduct due diligence to ensure that your organization selects the vendor best suited to its needs. A SAMPLE SCORING SHEET is available  for your convenience.  

The use of federal funding may result in additional procurement requirements.  Please check with your general counsel to ensure that you are meeting all necessary requirements.

RFP and contract documents are proprietary and are available only to Ed Tech JPA members.  They should not be shared with anyone outside of your organization.

PLEASE REVIEW NEGOTIATED AGREEMENTS IN DETAIL  PRIOR TO SIGNING.  Members may independently  negotiate separate amendments if their organizations require additional terms.

ASSESSMENT PLATFORM (2019)

VendorGeneral/User ExperienceAssessment and ItemsCollaborationData and ReportsFederal Forms
Edcite, Inc. YesYesYesYesNo
Snapwiz, Inc. dba Edulastic *No Longer AvailableYesYesYesYesNo
Renaissance Learning, Inc. (formerly llluminate Education, Inc.) - See Assessment and Analytics AgreementYesYesYesYesNo
Instructure, Inc.
*See Assessement & Analytics Agreement
YesYesYesYesNo
NCS Pearson, Inc.YesYesYesYesNo
Mentoring Minds, L.P. *No Longer AvailableYesYesYesYesNo

Procurement documents can be viewed here

 

ASSESSMENT AND ANALYTICS PLATFORMS (Recent)

VendorAssessment General/User ExperienceAssessment and ItemsCollaborationData and ReportsAnalytics General/User ExperienceData ModelingExtract Transfer and LoadTraditional ReportingIntervention ManagementAdvanced Data ModelingAdvanced Reporting & Analytics/Artificial IntelligenceOther Required ModulesOther Available ComponentsFederal Forms
Branching Minds, LLCNoNoNoNoYesYesYesYesYesYesNoNoNoYes
DecisionEd Group, Inc.NoNoNoNoYesYesYesYesYesYesYesNoYesYes
FocalPointK12, IncYesYesYesYesNoNoNoNoNoNoNoNoNoYes
Instructure, Inc.YesYesYesYesNoNoNoNoNoNoNoNoNoYes
Learning Explorer, Inc. (for the Scootpad product)
​​​​​​
YesYesNoYesNoNoNoNoNoNoNoNoYesYes
Nom Nom Data IncNoNoNoNoNoNoYesNoNoNoNoNoNoYes
Otus LLC
​​​
YesYesYesYesYesYesYesYesYesYesYesNoYesYes
PowerSchool Holdings LLC dba PowerSchool Group LLCYesYesYesYesYesYesYesYesYesYesYesYesYesYes
Renaissance Learning, Inc.YesYesYesYesYesYesYesYesYesNoNoNoNoYes

Procurement documents can be viewed here

CLASSROOM MANAGEMENT AND STUDENT ONLINE SAFETY SYSTEM

VendorAdministration/
General
Classroom ManagementFilteringAt-Home FeaturesOtherFederal Forms
Amplified IT, LLC for Liminix, Inc. dba GoGuardian product *No Longer AvailableYesYesYesYesYesNo
Blocksi Inc *No Longer Available - See Security RFP AgreementYesYesYesYesYesNo
Netop Tech Inc *No Longer AvailableNoYesNoNoNoNo
Securly, Inc. YesYesYesYesYesNo

Procurement documents can be viewed here

COLLEGE AND CAREER PLANNING PLATFORM

VendorGeneralCollege PlanningCareer PlanningAcademic PlanningPersonal/Social Growth ToolsAssessmentsData and ReportsCommunicationFederal Forms
MajorClarity by Paper Inc.
 
YesYesYesYesYesYesYesYesNo
PowerSchool Group, LLC (formerly Naviance, Inc.)YesYesYesYesYesYesYesYesNo
SchooLinks, IncYesYesYesYesYesYesYesYesNo
XAP CorporationYesYesYesYesYesYesYesYesNo
Xello Inc.YesYesYesYesYesYesYes*No

*This module was not awarded, however after the award the vendor has released this feature.  This is not part of the award, but is available from the vendor.  

Procurement documents can be viewed HERE .

EDUCATIONAL INTELLIGENCE AND ANALYTICS SOLUTION

VendorGeneral/User ExperienceExtract Transfer and LoadData ModelTraditional ReportingBusiness IntelligenceAdvanced Analytics/Artificial IntelligenceIntervention ManagementOther Required Modules (NOT required)Other Available Components (NOT required)Federal Forms
DecisionEd Group, IncYesYesYesYesYesYesYesNoYesNo
Innive IncYesYesYesYesYesYesYesYesYesNo
Instructure, Inc. (formerly Certica)YesYesYesYesYesYesYesYesYesNo
Mentoring Minds, L.P. *No Longer AvailableYesYesYesYesYesYesYesNoYesNo
PowerSchool Group, LLC (formerly Hoonuit)YesYesYesYesYesYesYesYesYesNo
Renaissance Learning Inc. (formerly Schoolzilla)YesYesYesYesYesNoYesNoNoNo
Scantron Corporation *No Longer AvailableYesYesYesYesYesYesYesYesYesNo

Procurement documents can be viewed HERE .

ELECTRONIC DOCUMENT ROUTING SOLUTION (Recent)

VendorUser Experience/
Interface
Form Capture and ProcessingForm SearchingWorkflowMobile AccessSecurityForm Delivery and DistributionWeb-Based FormsScalabilityFederal Forms
ECS Imaging, Inc.YesYesYesYesYesYesYesYesYesYes
Emics, Inc dba Informed K12YesYesYesYesYesYesYesYesYesYes
Open Text Inc
*agreements pending
YesYesYesYesYesYesYesYesYesYes

Procurement documents can be viewed here. 

English Learner Program management systems

VendorStudent Support & PlanningProcess ManagementProgress MonitoringData Analysis & ReportingMobile FunctionalityFederal Forms
Curriculum Associates, LLC (Ellevation)YesYesYesYesNONo

Only available to California educational agencies

Procurement documents can be viewed here. 

Facilities and resource management

VendorGeneralInternal User Resource ReservationExternal User Resource ReservationFacility Resource ManagementWork OrdersIntegrated Resource ManagementFederal Forms
Facilitron, Inc.YesYesYesYesYesYesNo

Procurement documents can be viewed here. 

Human resources and substitute management SYSTEM

VendorEmployee Absence ManagementSubstitute ManagementCore Human Resources SystemHR Forms and WorkflowAdditional Pay and StipendsReportingFederal Forms
PowerSchool Group LLC
*BusinessPlus available only 10,000 + users
YesYesYesYesYesYesNo
Tyler Technologies, Inc.YesYesNoNoNoYesNo

Procurement documents can be viewed here.  

IDENTITY Management SOLUTION

VendorGeneralAccount Lifecycle ManagementPassword Management and User Self-ServiceRole-Based Access Control (Groups)Single Sign-OnFederal Forms
Avatier, Inc.YesYesYesYesYesNo
ClassLink, Inc.YesYesYesYesYesNo
Identity Automation LPYesYesYesYesYesNo
SHI International Corp. (Okta)YesYesYesYesYesNo
TechDemocracy LLCYesYesYesYesYesNo

Procurement documents can be viewed here. 

Learning Management Platform

VendorCore LMSCommunicationCollaborationAssessmentsData and ReportsMobile FunctionalityContent AuthoringCourse ManagementGradebookNotification SystemAuthenticity Validation ToolsFederal Forms
Edupoint Educational Systems
*requires Edupoint SIS
*minimum purchase is 2,500 licenses
YesYesYesYesYesYesYesYesYesNoNoYes
Cordance Operations LLC dba Hapara, Inc.
*Not Available for under 150 users
YesNoYesNoNoYesYesYesYesNoNoYes
Instructure, Inc.
*Not available for under 200 users
YesYesYesYesYesYesYesYesYesNoNoNo
ParentSquare, Inc.NoNoNoNoNoNoNoNoNoYesNoYes
 PowerSchool Holdings LLC dba PowerSchool Group LLCYesYesYesYesYesYesYesYesYesNoNoYes
SchoolsPLP, LLCYesYesYesYesYesNoYesYesYesNoNoYes

MEDIA REPOSITORY SOLUTION

VendorUser/GeneralManagement FeaturesOrganization and AnalyticsSharingMediaReportingMobile DeviceAccessibilityFederal Forms
Kaltura, IncYesYesYesYesYesYesYesYesNo
Learning Explorer, Inc. (formerly Learning Explorer LLC)YesYesYesYesYes*YesYesYes*No

*Pending integrations scheduled for December 2020.

Procurement documents can be viewed here. 

MOBILE DEVICE MANAGEMENT

Procurement documents can be viewed here. 
 

Notification System Platform Recent

VendorGeneralSchool & District Administration to FamiliesTeachers to FamiliesCommunity MessagingTwo-Way CommunicationMobile FunctionalityTipline/
Hotline
Contact ManagementReportingAttendanceAdditional FeaturesFederal Forms
Apptegy, Inc. 
agreements pending
YesYesYesNoNoYesYesYesYesYesYesNo
Active Internet Technologies LLC. dba Finalsite
*Not available for under 200 users
YesYesYesYesYesYesYesYesYesYesYesNo
Bloomz Inc.YesYesYesYesYesYesNoNoYesYesYesNo
PowerSchool Group LLC (formerly Intrado)YesYesYesYesYesYesYesYesYesYesYesNo

Procurement documents can be viewed here. 

Notification System Platform (2019)

VendorSchool Admin to FamiliesTeachers to FamiliesCommunity MessagingTwo-Way CommunicationMobile AppTipline/
Hotline
Contact ManagementReportingFederal Forms
Aeries Software Inc., dba Eagle Software YesYesYesYesYesNoYesYesNo
Intrado Interactive Services Corporation
*no longer available
YesYesYesYesYesYesYesYesNo

Procurement documents can be viewed here. 

Nutrition management solution platform

VendorPoint of SaleApplication ProcessingParent Portal & PrePaymentsInventory ManagementProcurementProductionMenu PlannerDistribution/Central KitchenCateringNon Nutrition Payment ProcessingReporting & AnalysisPoint Of Sale TerminalsFederal Forms
Cybersoft Technologies, Inc.(PrimeroEdge product)YesYesYesYesNoYesYesYesYesNoYesNoYes
Cybersoft Technologies, Inc. (SchoolCafe product)YesYesYesNoNoYesYesNoYesNoYesNoYes
EMS Linq, LLCYesYesYesYesYesYesYesYesYesYesYesYesYes
MealManage LLCYesYesYesNoNoYesYesNoYesYesYesYesYes
TekVisions, IncNoNoNoNoNoNoNoNoNoNoNoYesYes
Water Walkers Inc dba Health-e ProNoNoNoNoNoNoYesNoNoNoNoNoYes

professional learning management systems

VendorGeneralCollaborationContent Organization & CreationManagement & MonitoringFederal Forms
Cornerstone OnDemand Inc.
*Not available for under 300 users
YesYesYesYesNo
Instructure, Inc.
*Not available for under 200 users
YesYesYesYesNo
Learnsoft Technology Group Inc.
*Not available for under 100 users
YesYesYesYesNo
PowerSchool Group LLCYesYesYesYesNo

Procurement documents can be viewed here. 

security and it administration

VendorInventory: HardwareInventory:  SoftwareData ProtectionSecure ConfigurationAccount MgmtAccess ControlVulnerability MgmtAudit Log MgmtEmail/Browser SecurityMalware DefenseData RecoveryNetwork Infrastructure MgmtNetwork MonitoringSecurity TrainingService Provider MgmtApplication SecurityIncident ResponsePenetration TestingSecurity ServicesCampus/Facility SafetyHelpDesk: Ticketing & Support WorkflowHelp Desk: KnowledgebaseProject Mgmt: Project Creation & MgmtProject Mgmt: CollaborationClassroom Mgmt Classroom Mgmt: FilteringClassroom Mgmt: Student Safety

Bark Technologies, Inc.
NoNoYesNoNoNoNoNoYesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYesYes
Blocksi IncNoNoNoNoNoNoNoNoYesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYesYesYes
Carahsoft Technology Corporation
*agreements pending
YesYesYesYesYesYesYesYesYesYesNoNoNoYesNoYesNoYesYesNoYesYesYesYesNoNoNo
Dell Technologies dba Dell Inc. and Dell Marketing LP
*agreements pending
YesYesYesYesNoYesYesYesNoYesNoNoYesYesNoYesYesYesYesNoNoNoNoNoNoNoNo
Digital Scepter CorporationNoNoNoYesNoNoYesNoNoNoNoYesYesNoNoNoYesNoYesNoNoNoNoNoNoNoNo
EKC Enterprises, Inc.NoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYesNoNoNoNoNoNoNo
Gaggle.Net, Inc.NoNoNoNoNoBoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYes
Global Grid For Learning, PBCNoYesYesNoNoYesNoNoNoNoNoNoNoYesNoNoNoNoNoNoNoNoNoNoNoNoNo
Cordance Operations LLC dba Hapara, Inc.
*agreements pending
NoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYesYesYes
Identity Automation, LPNoNoNoNoYesYesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNo
Incident IQ, LLC
*agreements pending
YesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYesYesNoNoNoNoNo
Infoblox Inc.
*agreements pending
YesNoNoYesNoNoNoNoYesYesNoNoYesNoNoNoNoNoYesNoNoNoNoNoNoYesNo
INTELLIGENT VAR TECHNOLOGY dba INTELLI-TECHNoNoNoNoNoNoNoNoYesYesNoYesYesNoNoNoNoNoNoNoNoNoNoNoNoNoNo
Managed Methods, IncNoNoYesNoYesYesNoYesYesYesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYesYes
SATRDĒ, LLCYesYesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYesYesNoNoNoNoNo
Securly, Inc.NoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoYesYesYes
Sidepath, Inc.NoNoNoNoNoYesNoNoYesYesYesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNo
SysCloud Inc
*agreements pending
NoNoNoNoNoNoNoNoNoYesYesNoNoNoNoNoNoNoNoNoNoNoNoNoNoNoNo
 Inventory: HardwareInventory: SoftwareData ProtectionSecure ConfigurationAccount MgmtAccess ControlVulnerability MgmtAudit Log MgmtEmail/Browser SecurityMalware DefenseData RecoveryNetwork Infrastructure MgmtNetwork MonitoringSecurity TrainingService Provider MgmtApplication SecurityIncident ResponsePenetration TestingSecurity ServicesCampus/Facility SafetyHelp Desk: Ticketing & SupportHelp Desk: KnowledgebaseProject Mgmt: Project Creation & MgmtProject Mgmt: CollaborationClassroom MgmtClassroom Mgmt: FilteringClassroom Mgmt: Student Safety

Procurement documents can be viewed here. 

Social AND EMOTIONAL lEARNING aSSESSMENT sYSTEM

VendorAssessmentAssessment Results and ReportsIntegrations and Data AnalyticsResponse and InterventionFederal Forms
Achilles Bardos dba EdumetrisisYesYesYesYesNo
ACT Inc. (Mosaic)YesYesYesYesNo
Aperture Education, LLC. *No longer availableYesYesYesNoNo
Kelvin Education, Inc.YesYesYesNoNo
Let's Chat Productions, LLC dba Respectful Ways *No longer availableYesYesYesYesNo
Panorama Education, Inc.YesYesYesYesNo
Project Wayfinder Inc.
*no longer available
YesYesYesYesNo
Renaissance Learning, Inc. (formerly llluminate Education, Inc.)YesYesYesYesNo
Rethink Autism, Inc. dba RethinkEdYesYesYesYesNo
Teachercentric, Inc. dba Satchel PulseYesYesYesYesNo

Procurement documents can be viewed here.

We had a large response to this RFP, including emerging companies and well as robust, established companies. Awarded vendors meet minimum criteria for award, but offer a wide variety of solutions and services. Please be sure to look closely at the functionality and usability section when scoring awards.

STUDENT INFORMATION SYSTEM

VendorGeneralAttendanceCensusStaffEnrollmentReports, Queries & SearchesSchedulingBehaviorHealthTesting & AssessmentData Management PlatformSpecial EducationTeacher AccessParent & Student AccessEnglish Language LearnersFederal Forms
Aeries Software, Inc., dba Eagle SoftwareYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNo
Edupoint Educational Systems, LLCYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNo
Follett School Solutions, IncYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNo

Procurement documents can be viewed here. 

web design & hosting

VendorDeveloper & Hosting - GeneralHosting - Performance & Reliability Developer & Hosting - Upgrades & MaintenanceDeveloper - Data & Interoperability Developer & Hosting - SecurityDeveloper & Hosting - Additional Technical Requirements Developer - Accessibility Developer - Design & Layout Developer - Content Management Developer - User Management Developer - Reporting Features Hosting - General Hosting - Management Features Hosting - ReportingLearning Management System Notification/Communications SystemFederal Forms
360BC Group Inc dba 360Civic
*no longer available
YesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNo
Apptegy, Inc.YesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNo
Blackboard Inc
Available via the Finalsite agreement
YesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesNo
Diverse Network Associates, Inc. dba CatapultK12YesYesYesYesYesYesYes YesYesYesYesYesNoYesNoYesNo
Educational Networks, Inc *no longer availableYesYesYesYesYesYesYesYesYesYesYesYesYesNoNoYesNo
Active Internet Technologies, LLC dba FinalSiteYesYesYesYesYesYesYesYesYesYesYesYesYesYesNoYesNo
Image X Media Inc.YesYesYesYesYesYesYesYesYesYesYesNoNoNoNoNoNo
Intrado Interactive Services Corporation
*no longer available
YesYesYesYesYesYesYesYesYesYesYesYesNoNoNoNoNo
KWALL LLCYesYesYesYesYesYesYesYesYesYesYesYesYesYesNoYesNo
Pantheon Systems Inc. *no longer availableYesYesYesNoYesNoNoNoNoNoNoYesYesYesNoNoNo
SchoolPointe, Inc. *No Longer AvailableYesYesYesYesYesYesYesYesYesYesYesYesYesYesNoYesNo
Soprisapps, LLC dba SchoolBlocks.comYesYesYesNoYesYesYesYesYesYesYesYesYesYesNoYesNo

Procurement documents can be viewed HERE.

Click Here if you would like to recommend a Procurement.
Click Here to Reset your Password