How to Leverage and Renew Purchase Agreements
how to leverage a contract
Shortly after your acceptance as an Associate Member you will be given login information to view documentation available only to members.
View current contracts
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Evaluate VendorsConduct your own due diligence to determine the vendor best suited for your unique needs. Score each vendor, using price as the highest weighted factor. |
Obtain a Quote and Vendor SignaturesContact your selected vendor directly to finalize order information, and establish an implementation plan, obtain a quote and signatures on the Purchase Agreement. Attached the Quote to the Purchase Agreement as Exhibit A. |
Obtain Approvals and Internal SignaturesObtain any necessary approvals, such as board approval, and obtain signature from an authorized signor. |
Payment ProcessingIssue payment directly to the vendor. |
A CHECKLIST is also available for your convenience.
How to renew a contract
Ed Tech JPA Purchase Agreements may be extended as agreed by the Vendor and Member. When renewing an agreement please:
Verify Status of the AgreementConfirm that the Master Agreement is currently in effect. Confirm that the Data Privacy Agreement is currently in effect. Members may extend Purchase Agreements beyond the current term of the Master Agreement, but all JPA agreements must start during a current Master Agreement term. |
Obtain a Quote and Vendor SignaturesObtain a Quote from the Vendor for the new term and attach it as Exhibit A to the Amendment. Obtain an Amendment with the Vendor's signature to extend the agreement. A SAMPLE AMENDMENT is provided for your convenience. If your Data Privacy Agreement is not current, obtain the current Data Privacy Agreement and include it with the Amendment when obtaining approval and signatures. |
Obtain Approvals and Internal SignaturesObtain any necessary approvals, such as board approval, and obtain signature from an authorized signor. A SAMPLE BOARD AGENDA ITEM is provided for your convenience. |
Payment ProcessingIssue payment directly to the vendor. |
Available Agreements
Awarded vendors have met Ed Tech JPA's minimum essential requirements for the modules indicated with a "Yes". A failure in a section means that the vendor did not fully qualify for all essential requirements defined in that section of the RFP. Vendors may offer products and services that meet other qualifications. Members should refer to the RFP and contact the vendor for more information.It is the Member's responsibility to ensure that all vendors meet its unique requirements. Member should review RFP Proposals, Clarifying Questions and other documentation available for each vendor. Please log in to view additional documentation specific to each vendor. Be sure to conduct due diligence to ensure that your organization selects the vendor best suited to its needs. A SAMPLE SCORING SHEET is available for your convenience.
The use of federal funding may result in additional procurement requirements. Please check with your general counsel to ensure that you are meeting all necessary requirements.
RFP and contract documents are proprietary and are available only to Ed Tech JPA members. They should not be shared with anyone outside of your organization.
PLEASE REVIEW NEGOTIATED AGREEMENTS IN DETAIL PRIOR TO SIGNING. Members may independently negotiate separate amendments if their organizations require additional terms.
ASSESSMENT PLATFORM
Vendor |
General/User Experience |
Assessment and Items | Collaboration | Data and Reports | Federal Forms |
---|---|---|---|---|---|
Edcite, Inc. | Yes | Yes | Yes | Yes | No |
Snapwiz, Inc. dba Edulastic *No Long Available | Yes | Yes | Yes | Yes | No |
Renaissance Learning, Inc. (formerly lluminate Education, Inc.) | Yes | Yes | Yes | Yes | No |
Instructure, Inc. *Not available for under 200 users |
Yes | Yes | Yes | Yes | No |
NCS Pearson, Inc. | Yes | Yes | Yes | Yes | No |
Mentoring Minds, L.P. *no longer available | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
CLASSROOM MANAGEMENT AND STUDENT ONLINE SAFETY SYSTEM
Vendor |
Administration/ |
Classroom Management | Filtering | At-Home Features | Other | Federal Forms |
---|---|---|---|---|---|---|
Amplified IT, LLC for Liminix, Inc. dba GoGuardian product *no longer available | Yes | Yes | Yes | Yes | Yes | No |
Blocksi Inc | Yes | Yes | Yes | Yes | Yes | No |
Netop Tech Inc *no longer available | No | Yes | No | No | No | No |
Securly, Inc. | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
COLLEGE AND CAREER PLANNING PLATFORM
Vendor |
General |
College Planning | Career Planning | Academic Planning | Personal/Social Growth Tools | Assessments | Data and Reports | Communication | Federal Forms |
---|---|---|---|---|---|---|---|---|---|
MajorClarity by Paper Inc. |
Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
PowerSchool Group, LLC (formerly Naviance, Inc.) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
SchooLinks, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
XAP Corporation | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Xello Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | * | No |
*This module was not awarded, however after the award the vendor has released this feature. This is not part of the award, but is available from the vendor.
Procurement documents can be viewed HERE .
EDUCATIONAL INTELLIGENCE AND ANALYTICS SOLUTION
Vendor |
General/User Experience |
Extract Transfer and Load | Data Model | Traditional Reporting | Business Intelligence | Advanced Analytics/Artificial Intelligence | Intervention Management | Other Required Modules (NOT required) | Other Available Components (NOT required) | Federal Forms |
---|---|---|---|---|---|---|---|---|---|---|
DecisionEd Group, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | No |
Innive Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Instructure, Inc. for the Elevate product (formerly Certica) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Mentoring Minds, L.P. *no longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | No |
PowerSchool Group, LLC (formerly Hoonuit) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Renaissance Learning Inc. (formerly Schoolzilla) | Yes | Yes | Yes | Yes | Yes | No | Yes | No | No | No |
Scantron Corporation *No longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed HERE .
ELECTRONIC DOCUMENT ROUTING SOLUTION
Vendor |
User Experience/ |
Form Capture and Processing | Form Searching | Workflow | Mobile Access |
Security |
Form Distribution and Delivery | Web-Based Forms | Scalability | Federal Forms |
---|---|---|---|---|---|---|---|---|---|---|
Companion Data Services, LLC dba docfinity | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Emics, Inc dba Informed K12 | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
English Learner Program management systems
Vendor |
Student Support & Planning |
Process Management | Progress Monitoring | Data Analysis & Reporting | Mobile Functionality | Federal Forms |
---|---|---|---|---|---|---|
Curriculum Associates, LLC (Ellevation) | Yes | Yes | Yes | Yes | NO | No |
Only available to California educational agencies
Procurement documents can be viewed here.
Facilities and resource management
Vendor |
General |
Internal User Resource Reservation | External User Resource Reservation | Facility Resource Management | Work Orders |
Integrated Resource Management |
Federal Forms |
---|---|---|---|---|---|---|---|
Facilitron, Inc. | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
HELP DESK SYSTEM
Vendor |
General |
Ticketing | Workflow Automation | Knowledgebase | Reporting | Inventory | Additional Features (NOT required) | Federal Forms |
---|---|---|---|---|---|---|---|---|
Hayes Software Systems *No longer available |
Yes | Yes | Yes | No | Yes | Yes | Yes | No |
Team Dynamix Solutions LLC *No longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
Human resources and substitute management SYSTEM
Vendor |
Employee Absence Management |
Substitute Management | Core Human Resources System | HR Forms and Workflow | Additional Pay and Stipends | Reporting | Federal Forms |
---|---|---|---|---|---|---|---|
PowerSchool Group LLC |
Yes | Yes | Yes | Yes | Yes | Yes | No |
Tyler Technologies, Inc. | Yes | Yes | No | No | No | Yes | No |
Procurement documents can be viewed here.
IDENTITY Management SOLUTION
Vendor |
General |
Account Lifecycle Management | Password Management and User Self-Service | Role-Based Access Control (Groups) | Single Sign-On | Federal Forms |
---|---|---|---|---|---|---|
Avatier, Inc. | Yes | Yes | Yes | Yes | Yes | No |
ClassLink, Inc. | Yes | Yes | Yes | Yes | Yes | No |
Identity Automation LP | Yes | Yes | Yes | Yes | Yes | No |
SHI International Corp. (Okta) | Yes | Yes | Yes | Yes | Yes | No |
TechDemocracy LLC | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
Learning Management Platform
Vendor | User Experience | Communication | Collaboration | Assessments | Data and Reports |
Mobile Functionality |
Content Authoring | Course Management | Gradebook | Federal Forms |
---|---|---|---|---|---|---|---|---|---|---|
Gabbart Enterprises LLC dba Gabbart Communications *No longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Instructure, Inc. dba Canvas | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
MGRM Pinnacle Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Powerschool Group, LLC (formerly Schoology) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
MEDIA REPOSITORY SOLUTION
Vendor |
User/General |
Management Features | Organization and Analytics | Sharing | Media | Reporting | Mobile Device | Accessibility | Federal Forms |
---|---|---|---|---|---|---|---|---|---|
Kaltura, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Learning Explorer, Inc. (formerly Learning Explorer LLC) | Yes | Yes | Yes | Yes | Yes* | Yes | Yes | Yes* | No |
*Pending integrations scheduled for December 2020.
Procurement documents can be viewed here.
MOBILE DEVICE MANAGEMENT
Vendor |
Apple iOS Device Management |
Apple MacOS Device Management | Federal Forms |
---|---|---|---|
JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the Jamf Pro Product | Yes | Yes | No |
JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the Jamf School Product | Yes | Yes | No |
Procurement documents can be viewed here.
Notification System Platform Recent
Vendor | General | School & District Administration to Families | Teachers to Families | Community Messaging | Two-Way Communication | Mobile Functionality |
Tipline/ |
Contact Management | Reporting | Attendance | Additional Features | Federal Forms |
---|---|---|---|---|---|---|---|---|---|---|---|---|
Apptegy, Inc. agreements pending |
Yes | Yes | Yes | No | No | Yes | Yes | Yes | Yes | Yes | Yes | No |
Active Internet Technologies LLC. dba Finalsite agreements pending |
Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Bloomz Inc. | Yes | Yes | Yes | Yes | Yes | Yes | No | No | Yes | Yes | Yes | No |
Intrado Interactive Services Corporation agreements pending |
Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
Notification System Platform (2019)
Vendor | School Admin to Families | Teachers to Families | Community Messaging | Two-Way Communication | Mobile App |
Tipline/ |
Contact Management | Reporting | Federal Forms |
---|---|---|---|---|---|---|---|---|---|
Aeries Software Inc., dba Eagle Software | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Intrado Interactive Services Corporation | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
Nutrition management solution platform
Vendor | Point of Sale | Application Processing | Parent Portal | Inventory Management | Procurement | Production | Menu Planner | Distribution | Catering | Reporting | Federal Forms |
---|---|---|---|---|---|---|---|---|---|---|---|
Cybersoft Technologies, Inc. dba PrimeroEdge | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | No |
EMS Linq Inc (formerly Titan School Solutions, Inc.) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Water Walkers Inc dba Health-e Pro | No | No | No | No | No | No | Yes | No | No | No | No |
Procurement documents can be viewed here.
professional learning management systems
Vendor | General | Collaboration | Content Organization & Creation | Management & Monitoring | Federal Forms |
---|---|---|---|---|---|
Cornerstone OnDemand Inc. |
Yes | Yes | Yes | Yes | No |
Instructure, Inc. *Not available for under 200 users |
Yes | Yes | Yes | Yes | No |
Learnsoft Technology Group Inc. *Not available for under 100 users |
Yes | Yes | Yes | Yes | No |
PowerSchool Group LLC *agreements pending |
Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
Social AND EMOTIONAL lEARNING aSSESSMENT sYSTEM
Vendor |
Assessment |
Assessment Results and Reports | Integrations and Data Analytics | Response and Intervention | Federal Forms |
---|---|---|---|---|---|
Achilles Bardos dba Edumetrisis | Yes | Yes | Yes | Yes | No |
ACT Inc. (Mosaic) | Yes | Yes | Yes | Yes | No |
Aperture Education, LLC. | Yes | Yes | Yes | No | No |
Kelvin Education, Inc. | Yes | Yes | Yes | No | No |
Let's Chat Productions, LLC dba Respectful Ways | Yes | Yes | Yes | Yes | No |
Panorama Education, Inc. | Yes | Yes | Yes | Yes | No |
Project Wayfinder Inc. | Yes | Yes | Yes | Yes | No |
Renaissance Learning, Inc. (formerly llluminate Education, Inc.) | Yes | Yes | Yes | Yes | No |
Rethink Autism, Inc. dba RethinkEd | Yes | Yes | Yes | Yes | No |
Teachercentric, Inc. dba Satchel Pulse | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
We had a large response to this RFP, including emerging companies and well as robust, established companies. Awarded vendors meet minimum criteria for award, but offer a wide variety of solutions and services. Please be sure to look closely at the functionality and usability section when scoring awards.
STUDENT INFORMATION SYSTEM
Vendor |
General |
Attendance | Census | Staff | Enrollment | Reports, Queries & Searches | Scheduling | Behavior | Health | Testing & Assessment | Data Management Platform | Special Education | Teacher Access | Parent & Student Access | English Language Learners | Federal Forms |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Aeries Software, Inc., dba Eagle Software | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Edupoint Educational Systems, LLC | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Follett School Solutions, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed here.
web design & hosting
Vendor | Developer & Hosting - General | Hosting - Performance & Reliability | Developer & Hosting - Upgrades & Maintenance | Developer - Data & Interoperability | Developer & Hosting - Security | Developer & Hosting - Additional Technical Requirements | Developer - Accessibility | Developer - Design & Layout | Developer - Content Management | Developer - User Management | Developer - Reporting Features | Hosting - General | Hosting - Management Features | Hosting - Reporting | Learning Management System | Notification/Communications System | Federal Forms |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
360BC Group Inc dba 360Civic | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Apptegy, Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Blackboard Inc Available via the Finalsite agreement |
Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Diverse Network Associates, Inc. dba CatapultK12 | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | No | Yes | No |
Educational Networks, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | No | Yes | No |
Active Internet Technologies, LLC dba FinalSite | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | No |
Image X Media Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | No | No | No | No | No |
Intrado Interactive Services Corporation | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | No | No | No | No |
KWALL LLC | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | No |
Pantheon Systems Inc. | Yes | Yes | Yes | No | Yes | No | No | No | No | No | No | Yes | Yes | Yes | No | No | No |
SchoolPointe, Inc. *no longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | No |
Soprisapps, LLC dba SchoolBlocks.com | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | No |
Procurement documents can be viewed HERE.
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