How to Leverage and Renew Purchase Agreements
HOW TO LEVERAGE A CONTRACT
- Shortly after your acceptance as an Associate Member you will be given login information to view documentation available only to members.
- You may view current contracts .
Each vendor will have:- A Master Agreement between the vendor and Ed Tech JPA .
- A Student Data Privacy Agreement between the vendor and Ed Tech JPA.
- A Purchase Agreement between the vendor and Members who elect to do business with that vendor.
*This will need to be completed by the vendor and Member to establish a valid contract.
- Conduct your own due diligence to determine the vendor best suited for your needs. Score each vendor, using price as the highest qualifying factor.
A SAMPLE SCORING SHEET is available for your convenience. Each member is encouraged use their own internal scoring process/documents.
- Contact your selected vendor directly to finalize order information and establish an implementation plan with the selected vendor. Attach documentation to the Purchase Agreement as Exhibit A.
- Obtain approval from your governing board (if needed) and finalize the Purchase Agreement.
A SAMPLE BOARD AGENDA ITEM is available for your convenience.
*This will need to be customized to meet the requirements of your board.- Issue payment directly to the vendor.
- All order fulfillment will be directly between vendor and purchasing Member.
A CHECKLIST is also available for your convenience.
HOW TO RENEW A CONTRACT
JPA Purchase Agreements may be extended as agreed by the Vendor and Member. When renewing an agreement please:
- Confirm that the Master Agreement is currently in effect.
- Members may extend Purchase Agreements beyond the current term of the Master Agreement, but all JPA agreements must start during a current Master Agreement term.
- Sign an Amendment with the Vendor to extend the agreement.
- A SAMPLE AMENDMENT is provided for your convenience.
- Obtain a Quote from the Vendor for the new term and attach it as Exhibit A to the Amendment.
- Check to see if your Data Privacy Agreement is current.
- If your Data Privacy Agreement is not current, obtain the current Data Privacy Agreement and include it with the Amendment when obtaining approval and signatures.
- Obtain any necessary approvals, such as board approval, and obtain signature from an authorized signor.
- If board approval is required, a SAMPLE BOARD AGENDA ITEM is provided for your convenience. This will need to be customized to meet the requirements of your board.
Available Agreements
Awarded vendors have met Ed Tech JPA's minimum essential requirements for the modules indicated with a "Yes". A failure in a section means that the vendor did not fully qualify for all essential requirements defined in that section of the RFP. Vendors may offer products and services that meet other qualifications. Members should refer to the RFP and contact the vendor for more information.It is the Member's responsibility to ensure that all vendors meet its unique requirements. Member should review RFP Proposals, Clarifying Questions and other documentation available for each vendor. Please log in to view additional documentation specific to each vendor. Be sure to conduct due diligence to ensure that your organization selects the vendor best suited to its needs. A SAMPLE SCORING SHEET is available for your convenience.
The use of federal funding may result in additional procurement requirements. Please check with your general counsel to ensure that you are meeting all necessary requirements.
RFP and contract documents are proprietary and are available only to Ed Tech JPA members. They should not be shared with anyone outside of your organization.
PLEASE REVIEW NEGOTIATED AGREEMENTS IN DETAIL PRIOR TO SIGNING. Members may independently negotiate separate amendments if their organizations require additional terms.
ASSESSMENT PLATFORM
| Vendor |
General/User Experience |
Assessment and Items | Collaboration | Data and Reports |
|---|---|---|---|---|
| Edcite, Inc. | Yes | Yes | Yes | Yes |
| Snapwiz, Ind. dba Edulastic | Yes | Yes | Yes | Yes |
| Illuminate Education, Inc. | Yes | Yes | Yes | Yes |
| Instructure, Inc. *Not available for under 200 users |
Yes | Yes | Yes | Yes |
| NCS Pearson, Inc. | Yes | Yes | Yes | Yes |
| Mentoring Minds, L.P. *no longer available | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
CLASSROOM MANAGEMENT AND STUDENT ONLINE SAFETY SYSTEM
| Vendor |
Administration/ |
Classroom Management | Filtering | At-Home Features | Other |
|---|---|---|---|---|---|
| Amplified IT, LLC for Liminix, Inc. dba GoGuardian product *no longer available | Yes | Yes | Yes | Yes | Yes |
| Blocksi Inc | Yes | Yes | Yes | Yes | Yes |
| Netop Tech Inc *no longer available | No | Yes | No | No | No |
| Securly, Inc. | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
COLLEGE AND CAREER PLANNING PLATFORM
| Vendor |
General |
College Planning | Career Planning | Academic Planning | Personal/Social Growth Tools | Assessments | Data and Reports | Communication |
|---|---|---|---|---|---|---|---|---|
| MajorClarity, Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| PowerSchool Group, LLC | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| SchooLinks, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| XAP Corporation | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Xello Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Procurement documents can be viewed HERE .
EDUCATIONAL INTELLIGENCE AND ANALYTICS SOLUTION
| Vendor |
General/User Experience |
Extract Transfer and Load | Data Model | Traditional Reporting | Business Intelligence | Advanced Analytics/Artificial Intelligence | Intervention Management | Other Required Modules (NOT required) | Other Available Components (NOT required) |
|---|---|---|---|---|---|---|---|---|---|
| DecisionEd Group, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes |
| Innive Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Instructure, Inc. for the Elevate product (formerly Certica) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Mentoring Minds, L.P. *no longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes |
| PowerSchool Group, LLC (formerly Hoonuit) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Renaissance Learning Inc. (formerly Schoolzilla) | Yes | Yes | Yes | Yes | Yes | No | Yes | No | No |
| Scantron Corporation *No longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed HERE .
ELECTRONIC DOCUMENT ROUTING SOLUTION
| Vendor |
User Experience/ |
Form Capture and Processing | Form Searching | Workflow | Mobile Access |
Security |
Form Distribution and Delivery | Web-Based Forms | Scalability |
|---|---|---|---|---|---|---|---|---|---|
| Companion Data Services, LLC dba docfinity | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Emics, Inc dba Informed K12 | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
English Learner Program management systems
| Vendor |
Student Support & Planning |
Process Management | Progress Monitoring | Data Analysis & Reporting | Mobile Functionality |
|---|---|---|---|---|---|
| Curriculum Associates, LLC (Ellevation) | Yes | Yes | Yes | Yes | NO |
Only available to California educational agencies
Procurement documents can be viewed here.
Facilities and resource management
| Vendor |
General |
Internal User Resource Reservation | External User Resource Reservation | Facility Resource Management | Work Orders |
Integrated Resource Management |
|---|---|---|---|---|---|---|
| Facilitron, Inc. | Yes | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
HELP DESK SYSTEM
| Vendor |
General |
Ticketing | Workflow Automation | Knowledgebase | Reporting | Inventory | Additional Features (NOT required) |
|---|---|---|---|---|---|---|---|
| Hayes Software Systems | Yes | Yes | Yes | No | Yes | Yes | Yes |
| Team Dynamix Solutions LLC *No longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
Human resources and substitute management SYSTEM
| Vendor |
Employee Absence Management |
Substitute Management | Core Human Resources System | HR Forms and Workflow | Additional Pay and Stipends | Reporting |
|---|---|---|---|---|---|---|
| Yes | Yes | Yes | Yes | Yes | Yes | |
| *BusinessPlus is available only to members with enrollment of 10,000 and above. | ||||||
| Tyler Technologies, Inc. | Yes | Yes | No | No | No | Yes |
Procurement documents can be viewed here.
IDENTITY Management SOLUTION
| Vendor |
General |
Account Lifecycle Management | Password Management and User Self-Service | Role-Based Access Control (Groups) | Single Sign-On |
|---|---|---|---|---|---|
| Avatier, Inc. | Yes | Yes | Yes | Yes | Yes |
| ClassLink, Inc. | Yes | Yes | Yes | Yes | Yes |
| Identity Automation LP | Yes | Yes | Yes | Yes | Yes |
| SHI International Corp. (Okta) | Yes | Yes | Yes | Yes | Yes |
| TechDemocracy LLC | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
Learning Management Platform
| Vendor | User Experience | Communication | Collaboration | Assessments | Data and Reports |
Mobile Functionality |
Content Authoring | Course Management | Gradebook |
|---|---|---|---|---|---|---|---|---|---|
| Gabbart Enterprises LLC dba Gabbart Communications *No longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Instructure, Inc. dba Canvas | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| MGRM Pinnacle Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Powerschool Group, LLC | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
MEDIA REPOSITORY SOLUTION
| Vendor |
User/General |
Management Features | Organization and Analytics | Sharing | Media | Reporting | Mobile Device | Accessibility |
|---|---|---|---|---|---|---|---|---|
| Kaltura, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Learning Explorer LLC | Yes | Yes | Yes | Yes | Yes* | Yes | Yes | Yes* |
*Pending integrations scheduled for December 2020.
Procurement documents can be viewed here.
MOBILE DEVICE MANAGEMENT
| Vendor |
Apple iOS Device Management |
Apple MacOS Device Management |
|---|---|---|
| JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the Jamf Pro Product | Yes | Yes |
| JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the Jamf School Product | Yes | Yes |
Procurement documents can be viewed here.
Notification System Platform
| Vendor | School Admin to Families | Teachers to Families | Community Messaging | Two-Way Communication | Mobile App |
Tipline/ |
Contact Management | Reporting |
|---|---|---|---|---|---|---|---|---|
| Aeries Software Inc., dba Eagle Software | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes |
| Intrado Interactive Services Corporation | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
Nutrition management solution platform
| Vendor | Point of Sale | Application Processing | Parent Portal | Inventory Management | Procurement | Production | Menu Planner | Distribution | Catering | Reporting |
|---|---|---|---|---|---|---|---|---|---|---|
| Cybersoft Technologies, Inc. dba PrimeroEdge | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
| EMS Linq Inc (formerly Titan School Solutions, Inc.) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Water Walkers Inc dba Health-e Pro | No | No | No | No | No | No | Yes | No | No | No |
Procurement documents can be viewed here.
Social AND EMOTIONAL lEARNING aSSESSMENT sYSTEM
| Vendor |
Assessment |
Assessment Results and Reports | Integrations and Data Analytics | Response and Intervention |
|---|---|---|---|---|
| ACT Inc. (Mosaic) | Yes | Yes | Yes | Yes |
| Aperture Education, LLC. | Yes | Yes | Yes | Yes |
| Achilles Bardos dba Edumetrisis | Yes | Yes | Yes | No |
| Illuminate Education, Inc. | Yes | Yes | Yes | No |
| Kelvin Education, Inc. | Yes | Yes | Yes | Yes |
| Panorama Education, Inc. | Yes | Yes | Yes | Yes |
| Project Wayfinder Inc. | Yes | Yes | Yes | Yes |
| Let's Chat Productions, LLC dba Respectful Ways | Yes | Yes | Yes | Yes |
| Rethink Autism, Inc. dba RethinkEd | Yes | Yes | Yes | Yes |
| Teachercentric, Inc. dba Satchel Pulse | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
We had a large response to this RFP, including emerging companies and well as robust, established companies. Awarded vendors meet minimum criteria for award, but offer a wide variety of solutions and services. Please be sure to look closely at the functionality and usability section when scoring awards.
STUDENT INFORMATION SYSTEM
| Vendor |
General |
Attendance | Census | Staff | Enrollment | Reports, Queries & Searches | Scheduling | Behavior | Health | Testing & Assessment | Data Management Platform | Special Education | Teacher Access | Parent & Student Access | English Language Learners |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Aeries Software, Inc., dba Eagle Software | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Edupoint Educational Systems, LLC | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Follett School Solutions, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
Procurement documents can be viewed here.
web design & hosting
| Vendor | Developer & Hosting - General | Hosting - Performance & Reliability | Developer & Hosting - Upgrades & Maintenance | Developer - Data & Interoperability | Developer & Hosting - Security | Developer & Hosting - Additional Technical Requirements | Developer - Accessibility | Developer - Design & Layout | Developer - Content Management | Developer - User Management | Developer - Reporting Features | Hosting - General | Hosting - Management Features | Hosting - Reporting | Learning Management System | Notification/Communications System |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 360BC Group Inc dba 360Civic | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Apptegy, Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Blackboard Inc Available via the Finalsite agreement |
Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Diverse Network Associates, Inc. dba CatapultK12 | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | No | Yes |
| Educational Networks, Inc | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | No | Yes |
| Active Internet Technologies, LLC dba FinalSite | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes |
| Image X Media Inc. | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | No | No | No | No |
| Intrado Interactive Services Corporation | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | No | No | No |
| KWALL LLC | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes |
| Pantheon Systems Inc. | Yes | Yes | Yes | No | Yes | No | No | No | No | No | No | Yes | Yes | Yes | No | No |
| SchoolPointe, Inc. *no longer available | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes |
| Soprisapps, LLC dba SchoolBlocks.com | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes |
Procurement documents can be viewed HERE.
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