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JPA Contracts

How to Leverage and Renew  Purchase Agreements

how to leverage a contract

Shortly after your acceptance as an Associate Member you will be given login information to view documentation available only to members.

View current contracts 


Each vendor will have:

  • A Master Agreement between the vendor and Ed Tech JPA .
  • A  Student Data Privacy Agreement between the vendor and Ed Tech JPA.  
  • A Purchase Agreement between the vendor and Members who elect to do business with that vendor.
    *This will need to be completed by the vendor and  Member to establish a valid contract.

Evaluate Vendors

Conduct your own due diligence to determine the vendor best suited for your unique needs.  Score each vendor, using price as the highest weighted factor.
A SAMPLE SCORING SHEET is available  for your convenience.  Each member is encouraged use their own internal scoring process/documents.

Obtain a Quote and Vendor Signatures

Contact your selected vendor directly to finalize order information, and establish an implementation plan, obtain a quote and signatures on the Purchase Agreement.  Attached the Quote to the Purchase Agreement as Exhibit A.

Obtain Approvals and Internal Signatures

Obtain any necessary approvals, such as board approval, and obtain signature from an authorized signor.   
A SAMPLE BOARD AGENDA ITEM  is available  for your convenience. 
            *This will need to be customized to meet the requirements of your board.

Payment Processing

Issue payment directly to the vendor. 
All order fulfillment will be directly between vendor and purchasing Member.

A  CHECKLIST is also available for your convenience.

How to renew a contract

Ed Tech JPA Purchase Agreements may be extended as agreed by the Vendor and Member.  When renewing an agreement please:

Verify Status of the Agreement

Confirm that the Master Agreement is currently in effect.

Confirm that the Data Privacy Agreement is currently in effect. 

Members may extend Purchase Agreements beyond the current term of the Master Agreement, but all JPA agreements must start during a current Master Agreement term.

Obtain a Quote and Vendor Signatures

Obtain a Quote from the Vendor for the new term and attach it as Exhibit A to the Amendment.

Obtain an Amendment with the Vendor's signature to extend the agreement.

A SAMPLE AMENDMENT  is provided for your convenience.

If your Data Privacy Agreement is not current, obtain the current Data Privacy Agreement and include it with the Amendment when obtaining approval and signatures.

Obtain Approvals and Internal Signatures

Obtain any necessary approvals, such as board approval, and obtain signature from an authorized signor.  

A SAMPLE BOARD AGENDA ITEM  is provided for your convenience. 
*This will need to be customized to meet the requirements of your board. 

Payment Processing

Issue payment directly to the vendor. 
All order fulfillment will be directly between vendor and purchasing Member.

Available Agreements

Awarded vendors have met Ed Tech JPA's minimum essential requirements for the modules indicated with a "Yes".   A failure in a section means that the vendor did not fully qualify for all essential requirements defined in that section of the RFP.  Vendors may offer products and services that meet other qualifications.  Members should refer to the RFP and contact the vendor for more information.It is the Member's responsibility to ensure that all vendors meet its unique requirements.  Member should review RFP Proposals, Clarifying Questions and other documentation available for each vendor.  Please log in to view additional documentation specific to each vendor.   Be sure to conduct due diligence to ensure that your organization selects the vendor best suited to its needs. A SAMPLE SCORING SHEET is available  for your convenience.  

The use of federal funding may result in additional procurement requirements.  Please check with your general counsel to ensure that you are meeting all necessary requirements.

RFP and contract documents are proprietary and are available only to Ed Tech JPA members.  They should not be shared with anyone outside of your organization.

PLEASE REVIEW NEGOTIATED AGREEMENTS IN DETAIL  PRIOR TO SIGNING.  Members may independently  negotiate separate amendments if their organizations require additional terms.

ASSESSMENT PLATFORM

Vendor

General/User Experience

 Assessment and Items Collaboration Data and Reports Federal Forms
Edcite, Inc.  Yes Yes Yes Yes No
Snapwiz, Inc. dba Edulastic *No Long Available Yes Yes Yes Yes No
Renaissance Learning, Inc. (formerly lluminate Education, Inc.) Yes Yes Yes Yes No
Instructure, Inc.
*Not available for under 200 users		 Yes Yes Yes Yes No
NCS Pearson, Inc. Yes Yes Yes Yes No
Mentoring Minds, L.P. *no longer available Yes Yes Yes Yes No

Procurement documents can be viewed here. 

CLASSROOM MANAGEMENT AND STUDENT ONLINE SAFETY SYSTEM

Vendor

Administration/
General

 Classroom Management Filtering At-Home Features Other Federal Forms
Amplified IT, LLC for Liminix, Inc. dba GoGuardian product *no longer available Yes Yes Yes Yes Yes No
Blocksi Inc Yes Yes Yes Yes Yes No
Netop Tech Inc *no longer available No Yes No No No No
Securly, Inc. Yes Yes Yes Yes Yes No

Procurement documents can be viewed here. 

COLLEGE AND CAREER PLANNING PLATFORM

Vendor

General

 College Planning Career Planning Academic Planning Personal/Social Growth Tools Assessments Data and Reports Communication Federal Forms
MajorClarity by Paper Inc.
 		 Yes Yes Yes Yes Yes Yes Yes Yes No
PowerSchool Group, LLC (formerly Naviance, Inc.) Yes Yes Yes Yes Yes Yes Yes Yes No
SchooLinks, Inc Yes Yes Yes Yes Yes Yes Yes Yes No
XAP Corporation Yes Yes Yes Yes Yes Yes Yes Yes No
Xello Inc. Yes Yes Yes Yes Yes Yes Yes * No

*This module was not awarded, however after the award the vendor has released this feature.  This is not part of the award, but is available from the vendor.  

Procurement documents can be viewed HERE .

EDUCATIONAL INTELLIGENCE AND ANALYTICS SOLUTION

Vendor

General/User Experience

 Extract Transfer and Load Data Model Traditional Reporting Business Intelligence Advanced Analytics/Artificial Intelligence Intervention Management Other Required Modules (NOT required) Other Available Components (NOT required) Federal Forms
DecisionEd Group, Inc Yes Yes Yes Yes Yes Yes Yes No Yes No
Innive Inc Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Instructure, Inc. for the Elevate product (formerly Certica) Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Mentoring Minds, L.P. *no longer available Yes Yes Yes Yes Yes Yes Yes No Yes No
PowerSchool Group, LLC (formerly Hoonuit) Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Renaissance Learning Inc. (formerly Schoolzilla) Yes Yes Yes Yes Yes No Yes No No No
Scantron Corporation *No longer available Yes Yes Yes Yes Yes Yes Yes Yes Yes No

Procurement documents can be viewed HERE .

ELECTRONIC DOCUMENT ROUTING SOLUTION

Vendor

User Experience/
Interface

 Form Capture and Processing Form Searching Workflow Mobile Access

Security

 Form Distribution and Delivery Web-Based Forms Scalability Federal Forms
Companion Data Services, LLC dba docfinity Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Emics, Inc dba Informed K12 Yes Yes Yes Yes Yes Yes Yes Yes Yes No

Procurement documents can be viewed here. 

English Learner Program management systems

Vendor

Student Support & Planning

 Process Management Progress Monitoring Data Analysis & Reporting Mobile Functionality Federal Forms
Curriculum Associates, LLC (Ellevation) Yes Yes Yes Yes NO No

Only available to California educational agencies

Procurement documents can be viewed here. 

Facilities and resource management

Vendor

General

 Internal User Resource Reservation External User Resource Reservation Facility Resource Management Work Orders

Integrated Resource Management

 Federal Forms
Facilitron, Inc. Yes Yes Yes Yes Yes Yes No

Procurement documents can be viewed here. 

HELP DESK SYSTEM

Vendor

General

 Ticketing Workflow Automation Knowledgebase Reporting Inventory Additional Features (NOT required) Federal Forms
Hayes Software Systems
*No longer available		 Yes Yes Yes No Yes Yes Yes No
Team Dynamix Solutions LLC *No longer available Yes Yes Yes Yes Yes Yes Yes No

Procurement documents can be viewed here.  

Human resources and substitute management SYSTEM

Vendor

Employee Absence Management

 Substitute Management Core Human Resources System HR Forms and Workflow Additional Pay and Stipends Reporting Federal Forms

PowerSchool Group LLC
*agreements pending
*BusinessPlus available only 10,000 + users

 Yes Yes Yes Yes Yes Yes No
Tyler Technologies, Inc. Yes Yes No No No Yes No

Procurement documents can be viewed here.  

IDENTITY Management SOLUTION

Vendor

General

 Account Lifecycle Management Password Management and User Self-Service Role-Based Access Control (Groups) Single Sign-On Federal Forms
Avatier, Inc. Yes Yes Yes Yes Yes No
ClassLink, Inc. Yes Yes Yes Yes Yes No
Identity Automation LP Yes Yes Yes Yes Yes No
SHI International Corp. (Okta) Yes Yes Yes Yes Yes No
TechDemocracy LLC Yes Yes Yes Yes Yes No

Procurement documents can be viewed here. 

Learning Management Platform

Vendor User Experience Communication Collaboration Assessments Data and Reports

Mobile Functionality

 Content Authoring Course Management Gradebook Federal Forms
 Gabbart Enterprises LLC dba Gabbart Communications *No longer available Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Instructure, Inc. dba Canvas Yes Yes Yes Yes Yes Yes Yes Yes Yes No
MGRM Pinnacle Inc. Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Powerschool Group, LLC (formerly Schoology) Yes Yes Yes Yes Yes Yes Yes Yes Yes No

Procurement documents can be viewed here. 

MEDIA REPOSITORY SOLUTION

Vendor

User/General

 Management Features Organization and Analytics Sharing Media Reporting Mobile Device Accessibility Federal Forms
Kaltura, Inc Yes Yes Yes Yes Yes Yes Yes Yes No
Learning Explorer, Inc. (formerly Learning Explorer LLC) Yes Yes Yes Yes Yes* Yes Yes Yes* No

*Pending integrations scheduled for December 2020.

Procurement documents can be viewed here. 

MOBILE DEVICE MANAGEMENT

Vendor

Apple iOS Device Management

 Apple MacOS Device Management Federal Forms
JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the Jamf Pro Product Yes Yes No
JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the  Jamf School Product Yes Yes No

Procurement documents can be viewed here. 
 

Notification System Platform Recent

Vendor General School & District Administration to Families Teachers to Families Community Messaging Two-Way Communication Mobile Functionality

Tipline/
Hotline

 Contact Management Reporting Attendance Additional Features Federal Forms
Apptegy, Inc. 
agreements pending		 Yes Yes Yes No No Yes Yes Yes Yes Yes Yes No
Active Internet Technologies LLC. dba Finalsite
agreements pending		 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Bloomz Inc. Yes Yes Yes Yes Yes Yes No No Yes Yes Yes No
Intrado Interactive Services Corporation
agreements pending		 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No

Procurement documents can be viewed here. 

Notification System Platform (2019)

Vendor School Admin to Families Teachers to Families Community Messaging Two-Way Communication Mobile App

Tipline/
Hotline

 Contact Management Reporting Federal Forms
Aeries Software Inc., dba Eagle Software  Yes Yes Yes Yes Yes No Yes Yes No
Intrado Interactive Services Corporation Yes Yes Yes Yes Yes Yes Yes Yes No

Procurement documents can be viewed here. 

Nutrition management solution platform

Vendor Point of Sale Application Processing Parent Portal Inventory Management Procurement Production Menu Planner Distribution Catering Reporting Federal Forms
Cybersoft Technologies, Inc. dba PrimeroEdge Yes Yes Yes Yes Yes Yes Yes Yes Yes No No
EMS Linq Inc (formerly Titan School Solutions, Inc.) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Water Walkers Inc dba Health-e Pro No No No No No No Yes No No No No

Procurement documents can be viewed here. 

professional learning management systems

Vendor General Collaboration Content Organization & Creation Management & Monitoring Federal Forms

Cornerstone OnDemand Inc.
*Not available for under 300 users

 Yes Yes Yes Yes No
Instructure, Inc.
*Not available for under 200 users		 Yes Yes Yes Yes No
Learnsoft Technology Group Inc.
*Not available for under 100 users		 Yes Yes Yes Yes No
PowerSchool Group LLC
*agreements pending		 Yes Yes Yes Yes No

Procurement documents can be viewed here. 

Social AND EMOTIONAL lEARNING aSSESSMENT sYSTEM

Vendor

Assessment

 Assessment Results and Reports Integrations and Data Analytics Response and Intervention Federal Forms
Achilles Bardos dba Edumetrisis Yes Yes Yes Yes No
ACT Inc. (Mosaic) Yes Yes Yes Yes No
Aperture Education, LLC. Yes Yes Yes No No
Kelvin Education, Inc. Yes Yes Yes No No
Let's Chat Productions, LLC dba Respectful Ways Yes Yes Yes Yes No
Panorama Education, Inc. Yes Yes Yes Yes No
Project Wayfinder Inc. Yes Yes Yes Yes No
Renaissance Learning, Inc. (formerly llluminate Education, Inc.) Yes Yes Yes Yes No
Rethink Autism, Inc. dba RethinkEd Yes Yes Yes Yes No
Teachercentric, Inc. dba Satchel Pulse Yes Yes Yes Yes No

Procurement documents can be viewed here.

We had a large response to this RFP, including emerging companies and well as robust, established companies. Awarded vendors meet minimum criteria for award, but offer a wide variety of solutions and services. Please be sure to look closely at the functionality and usability section when scoring awards.

STUDENT INFORMATION SYSTEM

Vendor

General

 Attendance Census Staff Enrollment Reports, Queries & Searches Scheduling Behavior Health Testing & Assessment Data Management Platform Special Education Teacher Access Parent & Student Access English Language Learners Federal Forms
Aeries Software, Inc., dba Eagle Software Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Edupoint Educational Systems, LLC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Follett School Solutions, Inc Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No

Procurement documents can be viewed here. 

web design & hosting

Vendor Developer & Hosting - General Hosting - Performance & Reliability  Developer & Hosting - Upgrades & Maintenance Developer - Data & Interoperability  Developer & Hosting - Security Developer & Hosting - Additional Technical Requirements  Developer - Accessibility  Developer - Design & Layout  Developer - Content Management  Developer - User Management  Developer - Reporting Features  Hosting - General  Hosting - Management Features  Hosting - Reporting Learning Management System  Notification/Communications System Federal Forms
360BC Group Inc dba 360Civic Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Apptegy, Inc. Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Blackboard Inc
Available via the Finalsite agreement		 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No
Diverse Network Associates, Inc. dba CatapultK12 Yes Yes Yes Yes Yes Yes Yes  Yes Yes Yes Yes Yes No Yes No Yes No
Educational Networks, Inc Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No Yes No
Active Internet Technologies, LLC dba FinalSite Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes No
Image X Media Inc. Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No No No No
Intrado Interactive Services Corporation Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No No No
KWALL LLC Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes No
Pantheon Systems Inc. Yes Yes Yes No Yes No No No No No No Yes Yes Yes No No No
SchoolPointe, Inc. *no longer available Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes No
Soprisapps, LLC dba SchoolBlocks.com Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes No

Procurement documents can be viewed HERE.

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