Administrative Fee

Administrative Fee

Ed Tech JPA charges Vendors an Administrative Fee on sales made using the JPA contracts.  This Admin Fee covers the cost of procurement, legal fees, and operational costs associated with services to our members.  The Administrative Fee is regularly reveiwd by Ed Tech JPA's Board of Directors.

The Admin Fee calculated as four percent (4%) of the invoiced amount of any Purchase Agreement between a Vendor and Participant; and is based on an award under the RFP and all revenue derived directly from any PA, including any additional services, and agreement extensions or renewals.   Effective July 1, 2023 Individual Transactions of Three Hundred Thousand Dollars ($300,000.00) and higher will receive a discount and pay Admin Fees as follows:

Individual Transaction Amount

Administrative Fee

Under $300,000.00


$300,000.00 and above


Individual Transactions are the total sale made by Vendor to individual Ed Tech JPA Members for each Ed Tech JPA Agreement within the same Reporting Period/Quarter.  

Computations of the Admin Fee exclude state, local, or federal taxes levied on invoiced amounts. 

The Admin Fee is not refundable to Participants or Vendors under any circumstances. 

The Admin Fee shall not be invoiced or charged to the Participant. and shall not be included as an adjustment to Vendor’s Proposal and Master Agreement pricing.

Payment of the Admin Fee is due from Vendor to Ed Tech JPA when Vendor submits Quarterly Reports or when Vendor receives payment from Participant(s), whichever is later.

Due to specific program restrictions, the Nutrition Management RFP has a separate, flat-rate Administrative Fee Structure as described in the RFP documents.

Quarterly Reports

Quarterly Reports shall be reported and Admin Fees shall be payable at the end of each quarter as follows:

Reporting Period

Due Date

January 1 - March 31

April 30

April 1 - June 30

July 15 *to allow for fiscal year end 

July 1 - September 30

October 31

October 1 - December 31

January 31

Payment of Admin Fees

Vendors shall submit checks, payable to Education Technology Joint Powers Authority remitted to:

Ed Tech JPA

℅ Clovis Unified School District

Business Services Department

1450 Herndon Ave

Clovis, CA 93611

Ed Tech JPA's W-9 is available for your convenience.